Daily & Month End Suggested Practices  

The AmkaiOffice Reports module offers many reports that provide the information you need to make decisions relevant to your facility's day- to-day and month-to-month operations. The following is a suggested list of daily and monthly reports to run to assist you in gathering this information.

Click here for more information about system reports. Click here for basic instructions for running reports in the Reports module.

Suggested Practices for Daily Reconciliation

Reconciling data entry on a daily basis helps ensure the accuracy of your data and makes closing at month end much easier. The following steps are recommended as a guideline for reconciling the daily data entry:

Suggested Practices for Monthly Reconciliation

If you have followed Amkai's suggested guidelines regarding daily reconciliation procedures, your monthly reconciliation process will be simple and straightforward.

When fine-tuning your monthly reconciliation process, run all reports to determine which ones will provide the information needed by your administrators for your facility's needs. However, the following steps are recommended as a guideline for Month End closing.

Scheduling

  1. Verify all cases/appointments have been billed. 

  2. Run Infection Control Letters and Survey (ASC Only)

  3. Review Cancelled Appointments 

Surgical Cases - ASC Only

Verify Case Status

Financial Management

Once you have confirmed that all cases that should be billed have been billed, you can run the following reports to ensure that the system is in balance and obtain an ending Accounts Receivable balance for the month. Please remember that this is a  recommendation only. Each site will have unique requirements that may require you to run additional reports. It should also be noted that just because the system is in balance does not mean data entry errors have not been made.

Total Outstanding Accounts Receivable

Aging by Account - Net balance due on all accounts (unassigned payments have been included in the total due amount)

Total Due from Insurance Carrier Only

Aging by Carrier - Gross charges due from carriers only (unassigned payments have been NOT included in this total due amount)

Total Due from Patients Only   

Aging of Charges due from Patents - Gross due from primary or secondary guarantors only (unassigned payments have NOT been included in this total due amount)

NOTE: The total due from the Aging by Carrier Report + total due from the Aging of Charges due from Patients Unassigned Payments from the Aging by Account Report will equal the total found on the Aging by Account Report.

Total Due Sorted by Rendering Provider

Aging by Provider - Gross charges sorted by Provider (Unassigned payments are NOT included in this total)

NOTE: The Aging by Provider Unassigned Payments found on the Aging by Account report will equal the total found on the Aging by Account Report.

Journal Code Information for General Ledger

Ledger Journal Summary Report - Summary of ledger entries within the selected transaction dates sorted by Journal Code

Verify All Insurance Claims Have Been Filed

Unbilled Insurance Report - This report will list all charges on file that currently show as being due from an Insurance Carrier but do not have a Billed Date.

Prior to Running Patient Statements

Charges with Credit Balances - This report will provide a list of accounts that currently have a negative due amount on a charge.

Unassigned Payments - This report will show accounts that have Unassigned Payments posted to them during the month and will indicate if any have not yet been allocated. 

 

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